Sponsored Program Coordinator - Levine Cancer Institute:
Carolinas HealthCare System

Carolinas HealthCare System
Charlotte North Carolina

Job Req ID: 156650

Position Number: 00142119

Employment Type: Full Time

Shift: Day

Shift Details: Days, 1st

Standard Hours: 40.00

Department Name: LCI Research Admin & Operation

Location: Carolinas Medical Center

Location Details:  Morehead

Carolinas HealthCare System is Atrium Health. Our mission remains the same: to improve health, elevate hope and advance healing - for all. The name Atrium Health allows us to grow beyond our current walls and geographical borders to impact as many lives as possible and deliver solutions that help communities thrive. For more information, please visit carolinashealthcare.org/AtriumHealth



Job Summary
Assists with budget preparations for federal (eg: NIH, HRSA, etc.), as well as state, local and foundation budgets to ensure accuracy and compliance.  Provides financial support for reporting and other requirements necessary to manage Sponsored Programs within the Levine Cancer Institute Research Laboratories.  Supports post award functions for laboratory research and operations. 

Essential Functions



  • Provides administrative support for pre-award and post-award contract process. 
  • Read, analyze and interpret sponsored program related documentation i.e.: guidelines, contracts and funding documents.  
  • Act as liaison when needed to establish/maintain relationships with various teammates, principal investigator/program directors and sponsoring agencies. 
  • Identify and negotiate budgetary and contractual terms and conditions with minimal supervision. 
  • Participate in ongoing training and education activities to remain current on applicable guidelines and regulations. 
  • Responsible for providing assistance to Principal Investigators for the submission of grant and clinical trial applications.
  • Identifies and disseminate funding opportunities.
  • Maintains institutional information, investigator bio-sketches and shared resources.
  • Prepares monthly monitoring reports for department to include upcoming proposal and financial deadlines, report deadlines and other administrative renewals.
  • Maintain archives on submitted external proposals and contracts.
  • Responsible for time effort report completion and compliance.
  • Responsible for grant and contract close-out process, as well as determining the need for renewal or no-cost extension. 
  • Responds to sponsor’s request for additional information in a timely manner. 
  • Responsible for research purchases. 


Physical Requirements
Work requires frequent walking, standing and prolonged sitting. Work requires lifting up to 15 pounds.

Education, Experience and Certifications
Minimum 1 year of related experience. 4-year degree from accredited college or university. Knowledge of basic administrative concepts of sponsored program administration. The ideal applicant will have the following: Minimum one year of related experience with sponsored program either within an academic medical center or hospital; 3-5 years experience; 4 Year Degree in healthcare or business administration; Knowledge of administrative concepts of sponsored program administration; Knowledge of federal, state and foundation guidelines; Knowledge contract language related to research. 




At Carolinas HealthCare System, our patients, communities and teammates are at the center of everything we do. Our commitment to diversity and inclusion allows us to deliver care that is superior in quality and compassion across our network of more than 900 care locations.


As a leading, innovative health system, we promote an environment where differences are valued and integrated into our workforce. Our culture of inclusion and cultural competence allows us to achieve our goals and deliver the best possible experience to patients and the communities we serve.


Posting Notes: Not Applicable

Carolinas HealthCare System is an EOE/AA Employer

Basic Qualifications