Office Coordinator I:

Philadelphia Pennsylvania

Req ID: 17721

Shift: Days

Employment Status: AP - Active - Regular - Part Time 

Job Summary

Performs receptionist, scheduling and clerical duties.  Responsible for administrative and clinical management as well as routine clinical duties of a Clinic Coordinator.  Must be able to understand all of the concepts involved in the job specific standards.  Many require independent judgment.


Job Responsibilities

  • Responsible for filing of patient charts and loose paper
  • Responsible for chart preparation and organization, retrieving charts for clinic visits and phone messages from file room and/or archives
  • Responsible for archiving charts and maintaining a spreadsheet outlining the details of the archived charts for departmental referral
  • Responsible for copying and mailing and/or faxing of medical records to patients, other hospitals, lawyers, personal representatives and social security or disability determination
  • Responsible for scheduling follow up appointments and checking out patients.
  • Responsible for calling patient PCP for new patients.
  • Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously.
  • Perform receptionist activities by responding to inquiries, assisting the patients courteously and in accordance with departmental and division procedures.
  • Other duties as assigned by supervisors.

Required Education and Experience

High School graduate, 3-5 years experience as a clinic coordinator or administrative assistant.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email:[email protected]



Basic Qualifications