Medical Secretary - The Center for Fetal Diagnosis and Treatment:

Philadelphia Pennsylvania

Job Summary

The Medical Secretary is responsible for assisting the physicians of The Center for Fetal Diagnosis and Treatment by taking phone calls, scheduling all appointments, diagnostic testing, administrative support and medical transcription in our electronic medical record. 


Job Responsibilities

  • Patient scheduling which may include - outpatient appointments, surgical scheduling, radiology testing, etc. – ensuring correct provider, location and visit type/procedure are selected.
  • Completes accurate registration, verifying current insurance information, correcting discrepancies, discussing any financial obligations patient may be responsible for (ie: co-pay, co-insurance, etc).
  • Manages communications between assigned surgeons and PCPs, referring MDs and families. 
  • Communication methods include EPIC inbox, dictated letters, email and phone calls.
  • Coordinates and maintains Outlook and EPIC calendars for assigned providers.  
  • Manages travel arrangements and processes reimbursements for providers.
  • Other administrative support, including but not limited to – assisting with renewals of license, DEA and hospital privileges.  Updating CV’s and CME’s.

Required Education and Experience

Required Education:  High School/GED  


Required Experience: Minimum 2 years related job experience

Preferred Education, Experience & Cert/Lic

Preferred Education:  Associate’s Degree

Additional Technical Requirements

  • EMR experience required – EPIC preferred. 
  • Medical Terminology required.
  • Transcription and typing skills required.
  • Proven record of outstanding customer service required.
  • Must have good organizational skills and be able to maintain confidentiality and professionalism.
  • Ability to work independently and distinguish job priority.
  • Basic application of computers and Microsoft Applications (i.e. Word and Excel).

Basic Qualifications