Development Associate Major Gifts:

Philadelphia Pennsylvania

Req ID: 16481

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

As a member of the individual and principle giving team, provide program support for a diverse set of initiatives, projects, events, meetings and activities to help meet the goals of a fast-paced Development department.  Work closely with other team members, as well as with members of other areas including Donor Relations, Prospect Management and Strategy, Gift Processing and Development Services to assist with all aspects of project management.

Job Responsibilities

Assist the Individual and Principle Giving Team as Required

  • Manage records, databases and spreadsheets for individual and principle giving program.
  • Prepare and execute large, complex mailings using mail-merge skills.
  • Make follow-up calls as needed for special programs and events related to the individual giving team.
  • Utilize Raiser’s Edge (RE) to perform address and biographical updates, enter notes, create mail merges, labels and envelopes; create exports for spreadsheets.


Provide Special Project Support

  • Manage and coordinate activities and projects related to individual and principle giving.
  • Implement all event specific logistics and components including but not limited to: site selection, audiovisual, catering, entertainment, speakers, and registration.
  • Research vendors and obtains bids.
  • Secure and recommend volunteer and staff support for events when necessary.
  • Support the individual and principle giving team with cultivation, stewardship and recognition events.
  • Schedule and coordinate meetings for projects by reserving facilities, submitting catering requests, and coordinating travel/lodging arrangements.
  • Interact with key Hospital donors and prospects at events.
  • Track event attendance, prepare agendas, briefing and event packets.
  • Run donor/event reports and retrieve information in response to supervisor and team requests.
  • Monitor Salesforce and Raiser’s Edge information as it pertains to proper maintenance of prospect and donor records, and run regular proof queries to ensure pertinent data is properly added.
  • Assist with management of the Boards of Visitors, including meeting planning and execution

Participate in special Hospital projects and lend support as needed and assigned

  • Assist the individual giving team in managing major Hospital initiatives, projects and events..
  • Maintain a positive work atmosphere by communicating in a manner that fosters teamwork with colleagues.
  • Maintain relationships with existing donors and develop relationships with potential donors.


Provide Administrative Support

  • Provide general assistance, including:  answering internal and external phone calls, routing and screening callers, taking messages and providing routine information to callers promptly and courteously, and arranging appointments.
  • Communicate with donors via phone.
  • Draft correspondence.
  • Order supplies, fax documents, file and shred documents
  • Maintain calendars and/or schedules of events.
  • Assist staff with technical issues (Word, Excel, Outlook) as required.
  • Process individual giving team expenses and travel requests.
  • Participate in SalesForce Raiser’s Edge cross-training and event module training.

Required Licenses, Certifications, Registrations

Required Education and Experience

Required Education: Associate’s degree


Required Experience: At least two (2) years’ work experience

Preferred Education, Experience & Cert/Lic

Preferred Education: Bachelors degree


Preferred Experience: Background in Development, Special Events, Public Relations, Marketing, or Communications preferred. Experience with events/meeting planning preferred. 


Additional Technical Requirements

  • Familiarity with Microsoft Office suite, including Word, Excel, Powerpoint and Outlook
  • Experience with either Salesforce or Raiser’s Edge preferred.
  • Excellent phone etiquette
  • A sincere appreciation for people and how they are each uniquely motivated.
  • Poised and engaging, empathetic communications style based on natural warmth and enthusiasm.
  • Fast-paced and results oriented with the ability to work in a timely manner with multiple deadlines and competing requirements.
  • Strong written, presentation, verbal, organizational, and interpersonal skills; demonstrated ability to relate well to individuals from diverse backgrounds.
  • Demonstration of good judgement, professionalism and the highest standards of ethical conduct.
  • Willingness to travel.  Some evening and weekend work required.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288



Basic Qualifications