Contracts Administrator- Research:

Philadelphia Pennsylvania

Req ID: 15687

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

Under the guidance and training of the Manager, CRSO Contracts the Contracts Administrator will be responsible for the drafting, preparation, and negotiations of agreements in support of clinical research sponsored by industry with the Research Institute of Children’s Hospital of Philadelphia.  Additionally, the Contracts Administrator will: (1) interface with the Clinical Trials Financial Management (CTFM) group for budget approvals in support of industry-sponsored research; (2) maintain the departmental agreement database; (3) participate in the drafting, preparation, and negotiation of other agreements as requested; and (4) assist with development and implementation of institutional policies and procedures related to industry-sponsored research. 

Job Responsibilities

  • Prepare for execution in a timely fashion and according to CHOP policies and department procedures: Clinical Trial Agreements and other agreements in support of clinical research supported by industry.
  • Work with contracting team members, individual investigators, and CHOP personnel in the intake, negotiation, and execution of agreements.
  • Review and discuss agreements as appropriate with principal investigator, research team members, Clinical Research Support Office (CRSO) team members and/or supervisor, and legal staff to ensure compliance with institutional policies and procedures.
  • Negotiate contract terms with industry representatives.
  • Identify any problematic language that may require negotiation and/or input from other CHOP office such as Office of Technology Transfer, Risk Management, and Office of General Counsel; responsible for timely contract execution and appropriate escalation of stalled contract negotiation.
  • Ensure consistency between the informed consent document and the clinical trial agreement.
  • Actively participate in process improvement initiatives to provide above average customer service to the Research Institute.
  • Collaborate with Clinical Trials Financial Management (CTFM) to ensure the business terms of agreements meet institutional requirements.
  • Function as CRSO liaison in staff meetings with CHOP personnel and external sponsors; interpret and explain terms and conditions to internal and external personnel as required; assist colleagues with the resolution of problems related to contract terms and conditions, compliance with sponsor and institutional policy, and any other contract-related issues.
  • Maintain active communication with all stakeholders including investigators, research personnel, CRSO management, and industry sponsors.
  • Maintain complete and accurate database entries of all agreements negotiated.
  • Utilize eTRACK and other institutional databases per CRSO SOPs.
  • Generate reports as needed to measure and manage workflow efficiently and effectively.
  • Provide reports to research teams as requested,
  • Enhance knowledge and understanding of academic standards and policies in negotiations of research agreements through ongoing personal development.
  • Develop, organize, participate in and/or conduct orientations, workshops, presentations, etc., on behalf of the CRSO.
  • Assume additional responsibilities as assigned.

Required Licenses, Certifications, Registrations


Required Education and Experience

Required Education: Bachelors of Arts or Science


Required Experience:                                                                                                                    

  • 1-2 years of related experience required.
  • An advanced legal degree, e.g., JD, may be sufficient in lieu of professional experience. 

Preferred Education, Experience & Cert/Lic

Preferred Experience:

  • Paralegal training and healthcare and/or clinical research experience.
  • Equivalent mix of education and experience will be considered.

Additional Technical Requirements

  • Excellent computer skills including word processing, spread sheet and database skills.
  • Excellent interpersonal communication skills.
  • Excellent organizational skills including ability to handle confidential material.
  • Must possess ability to thrive in a busy, high-volume, and deadline-driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

    No prior work experience with drafting, negotiation and preparation of contracts is required; however, some formal training in legal studies is preferred.

  • Experience with information management systems.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288



Basic Qualifications