Clinical Research Assistant - Division of Otolaryngology-CSA:

Philadelphia Pennsylvania

Job Summary

The clinical research assistant will participate in research activities which may include: subject recruitment, confirmation of subject eligibility, informed consent process, data clarification, study procedure documents such as IRB, maintain and monitor study group databases/registries and medical record abstraction. The research assistant will also assist the physicians with research organization such as preparing manuscripts, making presentation slides and posters, performing searches in literature and patient databases, shooting photographs of patients in a clinical and operative setting. Manuscript preparation may include editing, referencing, basic medical illustrating, creating tables and charts, and preparing submissions for publication. The position resides at Children’s Hospital of Philadelphia, within the Division of Otolaryngology. 

Job Responsibilities

  • Prepare study documents required by the IRB, assisting with subject screening and recruitment, consents and enrollments, collecting data and abstracting medical record as requested by the PI(s). Study participants recruitment/follow-up methods may include clinical visits, email, and telephone.
  • Assist with making presentation slides and posters, performing searches in literature and patient databases, shooting photographs of patients in a clinical and operative setting. 
  • Assist with creating or editing standard operating procedures, data collections forms, and informed consent forms.
  • Support manuscript and grant preparation tasks such as drafting, referencing, formatting tables and charts, basic medical illustrating, and preparing submissions for publication.
  • Ability to monitor and maintain data for study group databases/registries as applicable. Perform associated tasks of data entry, complete data audits, and abstract data with accuracy. 
  • Assist the Principal Investigator(s), Research Manager, and other Clinical Research Coordinators in all aspects of research projects and multicenter studies.
  • Participate in other related duties as a result of research studies performed in the team.
  • Maintain up-to-date literature searches and endnote libraries.
  • Create study instruments and databases using SurveyMonkey, Qualtrics, REDCap, or other platforms as needed.
  • Assist in providing administrative support including but not limited to scheduling meetings, preparing meeting materials, keeping meeting minutes, setting up conference calls, managing expense reports.

Job Responsibilities (Continued)

Required Education and Experience

Required Education: Associate’s degree

Required Experience: At least one (1) year experience

Preferred Education, Experience & Cert/Lic

Preferred Education: BA/BS


Preferred Experience: Prior clinical research experience.

Additional Technical Requirements

  • Detail-oriented with knowledge of scientific, medical, and regulatory terms. 
  • Knowledge of ICH Guidelines, GCP, and FDA regulations.
  • Computer skills, including MS Office and Adobe Photoshop; ability to learn new software if required. 
  • Excellent oral, written and communication skills as well as the ability to interact professionally with physicians, residents, and hospital staff.
  • Extremely organized, reliable and meet project deadlines in timely manner.
  • Ability to multi-task and problem solve in fast paced environment is essential. 
  • Ability to function in a team environment under time and resource pressures. 
  • Ability to manage, organize, and make decisions.

Basic Qualifications