BUYER III - PRCHSNG AGNT - PURCHASING:
Hoag Memorial Hospital Presbyterian

42686-en_US
Hoag Memorial Hospital Presbyterian
Newport Beach California
Healthcare
Description
Under  minimal supervision, the  Buyer II manages sourcing  and  ordering  of  supplies  from  approved  vendors as requested by management. Carries out purchasing transactions within the established policies and procedures of Hoag Hospital and its affiliates (the "Organization").  Performs statistical and accounting duties relating to revenue operations, financial performance and productivity for use by the Supply Chain Management team.
 
Displays and practices a work-style that reflects the mission, vision and values of the Organization. Participates in the continuous  quality   improvement   process.  Maintains  a  working   knowledge  of  departmental   standard  operating procedures including utilization of the department MMIS system,EDItrading partners and GPO contracts.
 
In addition to the above, the  Buyer III is  responsible for management  and oversight  of  the supply chain for  the Organization. Oversight includes  but not  limited  to;  purchasing, receiving,storeroom,  inventories  and   capital equipment. Reviews contacts for supplies and services and assures proper pricing. Performs a variety of supply chain functions including interviewing sales representatives, securing bids and quotes and financial analysis. Contributes to the  effective and efficient  operations of the  department by  procuring supplies and equipment  as  requested by the various department mangers within the Organization.

 

 

Essential Functions

 

Buyer II:

  • Establishes and maintains appropriate professional and ethical relationships with all sales representatives.
  • Assists the Supply Chain Management team with research for capital equipment.    Processes CERFs with proper bids and out sheets attached.
  • Processes invoices, packaging slips and purchase orders, coding them to the  appropriate department and class.
  • Transmits documentation to Accounts Payable within the prescribed time frame and maintains duplicate document files.
  • Review  and  approve  purchase  requisitions  and  returned  goods  documentation   to  ensure  compliance  with procurement procedures,implements corrective action as necessary (log,return,etc.)
  • Process demand checks,next check writes,and facilitates amendments for the Accounting Office.
  • Assists Supply Chain Management team in reconciliations of expenses on financial reports with line item research.

 

Buyer III:

In addition to the above,the Buyer III will:

  • Researches new product lines and continuously compares pricing using the GPO and non-GPO vendors. Where applicable utilizni g competitive bidding practices.
  • Utilizes and oversees the designated Supply Chain Management electronic PO issuing and receiving system (Lawson) for supply processing of the organization.
  • Assures that supplies are distributed in the most efficient manner and that inventories are cost effective.
  • Activity seeks sustainable products and services that benefit both the organization and the environment.
  • Manages disaster supplies and provide guidance for coordination of specialty and standby inventories.
  • Aggregates, reviews and maintains financial and statistical data.
  • Works in conjunction with accounting and the financial departments to report and analyze financial status of the supply chain and assists with budget development and compliance.
  • In conjunction with the Director plans and researches capital equipment for purchases.  Plans and supervises equipment purchasing,installment and associated construction projects in association with the managers and superiors.
  • Responsible for equipment maintenance preventative and repairs to include maximizing warranties on new equipment and transition to preventative programs.

 

Other requirements of the Buyer II and III:

  • Position may require local travel between various Organization locations and/or its affiliates.
  • Position  may  require  participating  in  meetings outside of  normal business hours  including  occasional evenings and/or weekends.
  • Position may be required to work any shift with minimal notice to provide shift coverage.
  • May be assigned other duties as required.

 

The intent of your job description is to provide you,your team members in general,and Organization leadership a core understanding of  the requirements of  your position  is not  intended to be an all-inclusive  list of  responsibilities.In addition to the listed core requirements and responsibilities, each employee is individually responsible for  proactively taking appropriate actions to assure the best possible outcomes for Hoag Hospital and its affiliates.

 

 

Education, Training and Experience: 

Buyer II:

  • High School graduate or equivalent.
  • Comprehensive knowledge and skills in operating the EDIsystems

Buyer III:

In addition to the above,the Buyer Ill will have:

  • Minimum five (5) years of supply chain management.
  • Minimum one (1) year supervisory experience.
  • Minimum one (1) year experience in inventory and supply chain management withni  health care industries.

Preferred: 

  • Processes inventory  and supply chain experience within a healthcare environment.
  • Bachelor's degree in Business or related field preferred.

Buyer III:

  • Formalor equivalent higher education and or certificate to include formal management education in the health care industry.
  • Bachelor's degree in Business or related field preferred.

 

Skills or Other Qualifications: 

Buyer II:

  • Basic knowledge of Microsoft Office Suite,including Word,Excel,and Outlook.
  • Basic knowledge of Supply Chain Management computer applications used throughout the industry
  • Excellent communication skills;customer  focused;excellent attention to detail; able to prioritize tasks and meet deadlines;strong interpersonal skills; able to work in a team environment.
  • Current CA driver's license required for local travel.

Buyer III:

  • Intermediate knowledge Microsoft Office,Word,Excel,Outlook Email,PO Order/Receiving/Issue Systems.
  • Demonstrates effective communication interpersonal skills and organi7ational ability

 

Preferred: 

Buyer III:

  • Knowledgeable of Health Care - OSHPOD Accounting principles.
Basic Qualifications
Requirement