Administrative Support Specialist IV:
Charles River Laboratories, Inc.

Charles River Laboratories, Inc.
Detroit Michigan

For nearly 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work e perform. In return, we’ll help you build a career that you can feel passionate about.


Apply your knowledge, skills and experience in the biomedical environment by taking the opportunity to join our dedicated team who provide high level executive support to the chief, staff, visiting consultants, PRB management and quest. You actively interact with internal/external customers to handle request, inquiries, and complaints and to provide assistance. Assignments involve work of a confidential or complex nature.

Answer e-mails and telephones, taking complete messages and determining urgency of call and locates / pages individual or refers caller to appropriate back up staff member; arranges conference calls. Performs daily computer system backup and maintains written backup log. Coordinates with accounting to ensure timely payment of invoices. Arranges or helps arrange travel, and lodging; collects travel information including per diem rates, prices for hotels, airlines, and conference and/or course registration and utilizes Concur travel system. Helps track and reconcile reimbursement requests.

Performs electronic word processing, data entry, and calendar maintenance to include: Excel, Outlook email and calendars, database management, and word processing software in providing administrative support to PRB management and staff. 

  • Types minutes, manuscripts, reports, and enters orders into the appropriate computer program
  • Prepares and distributes a variety of reports.   Collects and assimilates report data, proofreads and corrects, submits for final review and distributes approved reports.
  • Prepares and submits required written records, charts, tables, logs and inventories as requested by supervisor.
  • Maintains calendar for management staff, sets up appointments, prepares and distributes rosters.
  • Types requisitions and obtains quotes based upon information provided by requestor.
  • Enters data to into pre-existing spread sheets, as well as, construct new spreadsheets as needed.

File, establish and maintain files, retrieves documents from files and protects confidentiality of offices files. Maintains offices supplies and inventory; assist with property tracking and equipment inventory. Assists in coordinating and scheduling work orders or activities and tracking maintenance and handyman requests for building operations, including HVAC, telephone, security, and computer systems, training equipment and utilities. Works effectively with service providers, landlord and corporate services to ensure timely resolution of concerns. Uses and helps maintain general office equipment (fax and copy machines, PC, laminator, printers) and arranges for service as needed. Makes deliveries to other campus sites (walking and driving), and orders site supplies; Receives and sorts mail and packages, occasionally delivers urgent documents, medical supplies, or other essential items.


High school diploma or general education degree (GED). Achievement of an Associate or Bachelor degree are preferred. A minimum of three year experience working in administrative support required.  Experience working in a medical environment or with scientific staff very helpful.  Must be able to type 70wpm. 

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

  • Advanced written (grammar and punctuation) and oral communication skills as well as outstanding secretarial, clerical, organizational and administrative support skills.  Must have excellent typing skills and ability to take oral dictation by typing text as Branch Chief speaks. 
  • Computer literacy in Microsoft Outlook, word processing and database record keeping required; (common software programs used are Excel, Outlook, Word, Access, and Power Point).






About Insourcing Solutions

Charles River Insourcing Solutions℠ can streamline research by delivering operational and cost efficiencies through the strategic insourcing of GMP, GLP and non-GLP research services from discovery through safety assessment. Insourcing Solutions℠ provides you with the ability to maintain control of your facility and expertise while leveraging available space.


About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 11,000 employees within 70 facilities in 18 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges.  Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2016, revenue increased by 23.3% to $1.68 billion from $1.36 billion in 2015. 

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~70% of the drugs approved by the FDA in 2016.

For more information, please visit


Equal Employment Opportunity

Charles River Laboratories, Inc. is an Equal Opportunity Employer M/F/Disabled/Vet

Basic Qualifications